MANAGE YOUR WIE AFFINITY GROUP

Review this page to learn more about how to plan successful events for your Women in Engineering (WIE) Affinity Group, how to recruit volunteers, and how to complete the required reporting.

WIE Affinity Group required reporting

Affinity Groups are required to submit meeting, financial, and officer reports to IEEE MGA. Further information and report forms are available through IEEE Member and Geographic Activities.

Student Branch Affinity Groups should follow the reporting procedures required by their Student Branch Chapter.

Planning successful meetings and events

Meetings and events are two of the most visible and valuable ways for an affinity group to serve its members.

Funding

There are two types of funding available to WIE Affinity Groups:

Initial Funding: newly formed WIE Affinity Groups are eligible to request up to US $200 in startup funding. This type of funding may be requested only once. Must be requested by the Group’s Chair.

Special Funding: established WIE Affinity Groups may request up to US $400 for special projects. A proposal must be submitted by the Group’s Chair at least three months prior to the event. The WIE Committee will review the proposal and make a decision at their next scheduled meeting.

Promotional Materials

WIE promotional items are available for WIE Affinity Group events and activities to bring visibility to IEEE Women in Engineering. Please request items at least three (3) weeks prior to your event. Please note that quantities are limited and items should be supplemental to your primary source of promotional/items for your event. Only one request per group per calendar year is permitted for an Affinity Group.

Recruiting volunteers for your group

IEEE Member and Geographic Activities (MGA) has developed a volunteer recruitment tool kit to provide IEEE Units (Regions, Sections, Societies, Chapters, or Affinity Groups) with ideas for recruiting local IEEE members who may be interested in volunteering their time to help lead IEEE activities.

Free IEEE Webhosting

WIE Affinity Groups are encouraged to establish their own websites. Website hosting and templates are available to Affinity Groups and Student Branches through the IEEE Entity Web Hosting program.

Free email alias for WIE groups

A free IEEE email alias is available for WIE affinity groups. A functional alias is defined as a non-personal IEEE email alias that forwards to an individual. For example, scanner@ieee.org would forward messages to j.smith@yahoo.com or sb.mit@ieee.org, an MIT Student Branch alias which forwards to the Student Branch counselor.

Contribute to the WIE Newsletter

Become a WIE Newsletter contributor by submitting articles, profiles, videos, and images of your event. Visit the IEEE WIEexchange page Call for Contributions to learn more and submit content.

WIE Affinity Group Best Practices

WIE Affinity groups can use these best practices to help plan their activities for the year.